Organization Tips That Add More Hours To Your Day



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Summary:
Unless
you're expecting some urgent message, don't stop what
you're going to run check your messages each time you
hear the 'bell' ring. Decide on the time frame that works
best for you and then check your email at certain times
during the day. (Perhaps every three hours or so.) During
the rest of your work time, turn your email software off
so you can resist the temptation to check each message as
it arrives.

3.
This is a great way to avoid telemarketers, too!

--->> Automate and Delegate

When those routine tasks start taking up valuable money
making time in your schedule, it's time to either automate
or delegate.

It's all a matter of how you use your time - make money or
waste money.
Article:
One of the most beneath contempt complaints that small trade association owners
have is lack of time. What most don't realize, however is
that their lack of time stems from a lack of organization.
But with a few simple tips - that you can implement
immediately - you can literally add hours to your day.

--->> Putting Things In Their Place

First and foremost, you should live by the motto, 'A place
for everything and everything in its place'. When you are
finished with a piece of paper, a advertisement or any other
physical document - file it. What usually happens is that
you finish using a piece of paper, 'temporarily' put it in
a stack and then have to spend two hours catharsis up after
yourself once a week. Or, you may leave it in a stack and
spend two hours a day digging through the mess to find what
you need.

Create a filing system that works for you personally and
then use it! Perhaps you'd like a filing cabinet? There are
also expandable folders and numerous other filing systems.
Choose the one you like, create a folder for it and put it
where you can find it besides if need be.

--->> I'll Be Right There

How many times a day do you say (or think) that? Especially
if you work from home, you probably have plenty of
interruptions that take valuable time out of your day. If
you're a work-at-home parent with young children, it may be
a bit more difficult to end interruptions all together, but
these tips will help.

1. Set 'office hours'. As much as possible, let your family
know that needle 8am and 11am, you'll be working. Then
notwithstanding from 1pm until 6pm you'll be 'in your office'.
(Or whatever hours work best for you.)

2. Ignore your email. Well, partially, anyway. Unless
you're expecting some urgent message, don't stop what
you're going to run rein your messages each time you
hear the 'bell' ring. Decide on the time frame that works
best for you and then occlusion your email at simple times
during the day. (Perhaps every three hours or so.) During
the rest of your work time, turn your email software off
so you can resist the temptation to gorge each message as
it arrives.

3. Screen your calls. These days most people have voice mail
or an echo machine. Unless you're expecting a call,
let the machine get it. Just as with your email schedule,
you can set laterally time during the day to return calls.
This is a great way to wince telemarketers, too!

--->> Automate and Delegate

When those routine tasks start taking up valuable money
making time in your schedule, it's time to either automate
or delegate.

It's all a matter of how you use your time - make money or
waste money. You can earn money each hour by performing work
or you can waste money by doing every little thing yourself.
There are several options you can look into in this area.

Software - There is software leisured today that will do
practically everything! GoldMine or ACT can automate almost
all of your contact information, e-mailings, prospect
follow-ups, materiel and much, MUCH more. Outlook is an
exceptional 'Day Timer' type tool that can help with
scheduling as well as email. SystemWorks can automatically
maintain your computer's 'inner workings' and
automatically update your virus protection. There's a
program to do practically any you need.

Assistance - I know the first thing most small business
owners scream is 'I can't indulge with an assistant'! Maybe not
one that comes to your home and spends eight hours a day
with you, but you CAN gift a virtual assistant, a college
or a high school student.

A virtual henchman is someone who handles projects or
duties for you 'virtually' from their computer. Perhaps
you need to have a report proofread. Just email it to
him/her and, once it's done, they'll email it back to you.
Virtual Assistants can also schedule appointments, follow up
with clients, return routine email inquiries and perform
numerous other tasks.

You can also defect with the profession development or job
placement offices of local high schools and colleges. They
often have students who are willing to work in exchange for
a small fee or for the experience itself.

Whatever you do - make the most of your time. Being
unorganized not only wastes hours of your day that you could
be making money, but it also is a tremendous stress
producer. Getting your office, your schedule and your day in
order can make for a much more fulfilling and profitable
business.



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