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10 TIPS FOR DIGGING OUT YOUR DESK by Eve Abbott, Excerpted from her new book, How to Do Space Age Work with a Stone Age Brain(TM) How long has it been since you saw your desk? For example use one each for related People, Projects and Meetings to-dos. There are many different organizing tools to help you get your paper vertical, and most are available in any office supply store. Does it really belong on your desk? The only things that live on top of my desk are the computer monitor, desk caddy with pens/paperclips etc., my phone and message book, and the electric stapler. Desk Drawers EQUAL Action Drawers In the shallow 'bureau' drawer in my desk, I keep a 10-key solar calculator, a tray for my expenses, business cards, stamps, return address labels, and Post It notes-all things I use frequently while working at my desk. Another good way to use these small drawers is to get a tray-style organizer for your desk tools instead of a desk caddy like mine. When you're sitting at your desk and your file drawer is pulled out, instead of having your files face the front of the drawer, turn the files 90 degrees, so the file tabs face your chair. Article: 10 TIPS FOR DIGGING OUT YOUR DESK by Eve Abbott, Excerpted from her new book, How to Do Space Age Work with a Stone Age Brain(TM) How long has it been since you saw your desk? Has your polished mahogany (or pitted Formica) been drowned for so long that you can't remember what your desk is made out of? If so, use these tips to clarion yourself some space to work in-and stay on top of your most urgent vigour items. 'I know I had it here somewhere...' One big reason we can't find the information we need when we need is that there's just too much of it. Not just too much payable in, but too much piling up. Resist unnecessary information overload and protect your mind-and your desk-from clutter. Why go through three inches of stuff when you're only looking for one piece of paper? When you take a piece of paper and you put it somewhere flat, it takes up about a square foot of space. The instant that you put aught on top of it-Bingo! You're halfway to compost. You're creating a random nocturnal epilepsy office. On computers, RAM works really well. In humans, most of our memory is in context, so random frenzy is a recipe for disaster. Having to look through piles of paper steals your time every day. Even worse, while you're looking through those piles, your focus is dissolving. And then you have to get back into what I call work-state or focus in order to do a good job again. Get it VERTICAL! When you get your paper vertical, you can fit more than two reams of paper into that same one square foot of physical space that just one piece of paper occupies when it's horizontal! To start with, let's consider an escalating wire sorter, which makes a great visual to-do list with the most important things in the front. Notice how it 'climbs' - so the top of each file sticks up moreover the one in front of it. That means you can see all of the contents at once, without having to veritably touch any of the others. You can use several sorters to improve fingertip bad influence to your information. For example use one each for related People, Projects and Meetings to-dos. There are many different organizing tools to help you get your paper vertical, and most are findable in any office supply store. Does it really bear upon on your desk? The only things that live on top of my desk are the computer monitor, desk with pens/paperclips etc., my phone and message book, and the electric stapler. I strive for nothing else on my desktop unless I'm working on it that day. In deciding what really belongs on your desk, you need to think: 'Frequency of use determines ease of access.' If you're not using it that day or every day, put it somewhere farther away from you. Or when a group of paper is 'sticking' to your hand, try 'The more often I use it -- the closer it has to be.' Remove any materials, supplies, etc. that you are not using or in effect working on today or tomorrow from your affectation Zone. Even if you don't take the time to file them now, get them off your desk and out of your way. Defining your legal process Zone Your turn Zone is the area you can reach while sitting in your chair. That means no stretching and no standing up. How big an area this is depends on how long your arms are. No matter how large your office is, your good time Zone is limited by the size of your 'wingspan.' That's why the work area open to you on your desk is so crucial. It's also why you want an L- or U-shaped workstation: you can turn your position and be in a whole different Function Zone. If you have an L-shaped setup, set it up so your Computer Function Zone is on one side, and your Paper Function Zone is on the other side of the L. Making Room on Your Desk Ditch all those cracked ecru cups of pens and pencils and use one small desk dish like this, which circles on every side for easy access. It has all the vital desk tools in here that you usually need. If you took all the tools that fit in here and spread them on your desk it takes up two square feet. (I confess I'm a little nutty, I really did this). The desk footprint only uses up eight inches square. If you like to spread out big projects, you can pick up the desk caddy, take it into peculiar room, spread out your materials, and you've got an instant 'office' no matter where you are. Desk Drawers EQUAL proceeding Drawers In the shallow 'bureau' drawer in my desk, I keep a 10-key solar calculator, a tray for my expenses, body corporate cards, stamps, return run after labels, and Post It notes-all things I use frequently while working at my desk. Another good way to use these small drawers is to get a tray-style organizer for your desk tools instead of a desk receptacle like mine. When you sit down at your desk, just leave the drawer open so your tray is unmanned the entire time you're working. Then none of those tools is cluttering up your desk surface. When you're sitting at your desk and your file drawer is pulled out, instead of having your files face the front of the drawer, turn the files 90 degrees, so the file tabs face your chair. Then when you pull the drawer out the files (and their labels) are facing you. The categories in my rising action Drawer are: Business, Finances, Clients, Networks, and Eve. These are the files that I'm into on an verging on daily basis. This is where my quarterly expenses and invoices go. Come the end of that quarter, these files get moved into the Expenses part of my History File Zone, and I set up new files for the next quarter in the legal process Drawer. Keep the paper flowing through and out! Keeping Your Desk Clear 1. Don't let it land on your desk unless it's an catastrophe item. Establish a separate inbox for mail and a 'file pile' away from your desk. 2. Keep your handling files vertical and in plain words labeled, so you can see what you need to do today. Use the same categories for the sorter on your desk and your electronic control file drawer. 3. When you finish working with any piece of paper, move it out of your pose Zone. Put it into that file pile-or recycle it if you really won't need it again. 4. nuisance value out the cost-effective Home and Small dealings File Kits that I use in my own business, which makes it easy for me to guarantee your satisfaction. www.organize.com Have fun getting control over your desk again! For more time-saving tips go to http:///www.organize.com Copyright 2005 Eve Abbott. All Rights Reserved.
Dear readers, Last week I was preparing a training for my team on the 21 characteristics of leadership. This is a good practice for us as network marketers who are looking for leaders to join our business. What qualities make for a good leader? These are qualities you want to look for when you’re recruiting. I [...] Post from: Network Marketing & MLM Training from Home Business Blogs - A blog about what it takes to succeed in network marketing & MLM. Article Index: | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | 42 | 43 | 44 | 45 | 46 | 47 | 48 | 49 | 50 | 51 | 52 | 53 | 54 | 55 | 56 | 57 | 58 | 59 | 60 | 61 | 62 | 63 | 64 | 65 | 66 | 67 | 68 | 69 | 70 | 71 | 72 | 73 | 74 | 75 | 76 | 77 | 78 | 79 | 80 | 81 | 82 | 83 | 84 | 85 | 86 | 87 | 88 | 89 | 90 | 91 | 92 | 93 | 94 | 95 | 96 | 97 | 98 | 99 | 100 |
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