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Article excerpted from the new book, 'How to Do Space Age Work with a Stone Age Brain' by Eve Abbott 1 - 2 - 3'SORT! Every time you start to clean up your office so you can work better instead of harder'that big backlog of information is just too overwhelming. 1) File in this year's current filing system 2) File into archive file boxes (financial/legal audit trail) 3) Scan into electronic document storage (put it all on CD!) Current business filing domains: People: clients, staff, teams, vendors Things: projects, programs, products, property Administration: the business of doing business. Current personal filing domains: Personal/Family Household Finances/Insurance Place only current years records into your office filing system. Article: gadget excerpted from the new book, 'How to Do Space Age Work with a Stone Age Brain' by Eve Abbott 1 - 2 - 3—SORT! Every time you start to plain up your office so you can work superior instead of harder—that big provisions of information is just too overwhelming. Sorting can patently put you into a preferable working space in very short time. The good news is you don't have to do it all at once. Use the first cut to trash, recycle, shred, and archive leaving just the items requiring line on your part. Now do the movement sort original with your desktop, desk drawers, then, wall mount shelves or cupboards at your desk. You'll have a snowy energy zone to put these items back in marked working order. Then, it's 1 - 2 - 3—SORT! Sort and only sort—no reading a newsletter or making one quick call. Also, work for two hours or less, take a break, then, finish it off with otherwise two hours at the most. Otherwise, our stone age intellect overload and start putting things in the wrong place. There are three essential proceeding domains: 1) to Do 2) to Read 3) to File. TO DO: In the to-Do domain there are some central categories: Call, Pay, Sign, Schedule, Correspond, Read, Review, Write, Research, etc. Everyone has unique information categories in their work and lives, but, these will get you going and you can add posture as your piles take on definition and turn into war game files. When a piece of info is sticking to your fingers, ask yourself: Am I past the due date? Trash or if you need other info from it, file it. Will anyone care if I do or don't do this? If not, why spend time on it? Trash Do I really need to do this? If no—trash. If yes, into an act file and roll call it. TO READ: Set up magazine files to sort your reading material as it arrives. Label these by topic, project or subscription. Do not read yet! This the time to decide which articles are really worth your time and energy to read. First, scan the table of contents for relevant articles and ask these questions: Is this out of date? (If older than 3 months it has to be a undying to be timely) Is this significant in my current work/life? Do I have time to read it? Or, Do I have more important stuff to read that I can't get to? Once you triage your incoming newsletters, and magazines to decide which are the keepers; cut out and staple only those articles, and discard the rest. This will shrink your reading pile from three feet to three inches! Keep the trimmed articles in a file you can take with you to read in bits of in-between time. If you decide to keep for further reference, sort them into your magazine files. TO FILE: Your first elite is to separate out your personal from your problem filing. Then, it's 1 - 2 - 3—SORT in filing as well. 1) File in this year's current filing system 2) File into archive file boxes (financial/legal bookkeeping trail) 3) Scan into electronic document storage (put it all on CD!) Current activism filing domains: People: clients, staff, teams, vendors Things: projects, programs, products, property Administration: the industry of doing business. Current personal filing domains: Personal/Family Household Finances/Insurance Place only current years records into your office filing system. Archive filing can be boxed and kept out of your office in a secure dry storage place—you just need to maintain it. Now, you can manage your information more successfully at work and at home. Just do it, 1 - 2 - 3—SORT! More time-saving tips are to be had at http://www.organize.com
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